Faculty members in the College of Arts and Letters have gained an international reputation for the quality of their research and teaching. In the spirit of the university’s core land-grant values, which prize both quality and accessibility, our vibrant intellectual and artistic community leads the way in providing arts and humanities programs that serve the campus community and communities throughout Michigan and beyond. test
The below documents, processes, and frequently asked questions are imperative in assisting the dynamic faculty, chairs or directors in your unit.
Quick Links to frequently used Forms and Processes
Controllers Office – Training Materials & Guides
Decision Trees
Contractual Services Decision Tree (DV or PO)
How to Pay for International Activities Payroll, Purchasing, Services and Travel
NRA-PSC Decision Tree Flow
Procurement Guidebook (Determine right buying method)
Summary or Requirements for Payments to a Nonresident Aliens
Consultant (Independent Contractor Form ($2500 – $25,000 (needs PO) US Citizens Only
Educational Assistance Program (MSU HR)
Support Staff – Educational assistance benefits and eligibility
Non-Credit courses
Credit courses
Conference fees
Course Fee Courtesy
Educational Assistance Application
Educational Assistance Financial Statement Details tool
Questions contact Julie Rorick at coursefeecourtesy@hr.msu.edu
East Lansing Tax Letter Request Form
Link to request letter
Events
Event Support Request Form (food orders, room reservations, swag orders, guest travel & Lodging)
Usage Chart for Events, Pcard and Travel Cards
Honorariums
International
Nonresident Alien Personal Service Contract (NRAPSC)
W8-BEN (International Individual)
W8-BEN Instructions
W8-BEN-E (International Business)
W8-BEN_E Simplified instructions for vendor
Wire Transfer Form (International Vendors)
International Instructions:
International Summary of Requirement for Payments to Nonresident Aliens – Scroll to Exhibit 77-A
International Exhibits/Forms – Scroll to VII
Payments to Non-US Citizens and International Vendors
Paying Foreign Entities & Individuals (which lines to complete)
Domestic (US)
W9 (US Vendors Individual/Business)
Paymode_X (Direct Deposit for Businesses)
Independent Services Contract (US) $2500-$25,000
MBP for Independent Contractors for US Citizens & Resident Aliens
Human Resources
New Summer Rates 2024 – 2026
Student Hire request form
Temp on call Hiring request form
IT Services
IT Related Purchase Visual Guide (Do I need a PO or not)
MSU Approved Software List
IT Readiness form to complete
IT Readiness Form – FAQ
Meeting Room Reservations
Meeting Room Reservation Policy
How to book a Wells Hall Meeting Room
Membership
Membership form (needs DDC signature)
Office Hours
Office Operations Office Hours Zoom Tuesday and Fridays 10-11:30 am
Research Team Post Award Office Zoom Hours Every Tuesday 1 – 2 pm
Payments (Invoices, Reimbursements, PO Requests)
Pay an invoice
Reimbursements
PO Request (any kind)
Purchasing
Closing a PO
Usage
Chart for Event Card, Pcard and Travel Card
Procurement (Pcard) Information
Pcard training videos
Request Pcard (Watch Purchasing Video Trainings)
Request Pcard (Sign agreement and send to calfin@msu.edu)
Training Video – Email notification (after your purchases)
Training Video – Adding Accounting String and Line Description
Training Video – Adding Note Text/Business Purpose and Uploading Receipts
Supplies
Supplies order form request
Swipe Access
Swipe Access Request
Tax Exempt Letter
Tax Exempt Letter for Sales & Use Tax Exempt Status dated 01/1/2023
Team Charts
Finance Team Chart
Travel
Applying for Travel Card
Guest Travel request form
Schedule appointment for Travel Assistance (uses outlook)
Travel at State Reference Library
Usage Chart for Event Card, Pcard and Travel Card
Website Updates
Website updates, event promotion and social media push request
Updated: CAL Academic Administrator Companion [PDF]
College Committees
University Committees
- College Representatives for University Committees 2019-2020 [PDF]
- MSU Academic Governance Bylaws
- University Committees
- Standing Committees: UCAG, UCUE, UCC, UCFA, UCFT, UCGS, UCSA
- Council of Faculty Affairs Deans (COFAD)
- Council of Research Deans (CORD)
- Undergraduate Assistant/Associate Deans Group (UGAAD)
- Welcome the New Faculty and Academic Staff AY20-21
- AAN Leadership Fellows Program
- CAL Centers & Programs
- Conference Room Reservations
- Desire to Learn (D2L)
- Faculty Excellence Advocate – Professor Alison Dobbins
- Faculty Grievance and Dispute Resolution
- Faculty Listservs [PDF]
- Inclusive Teaching (MSU Libraries)
- Instructor Systems Menu
- Class lists, email students in a class, add/drop notifications, EASE reports, grade submission, textbook/material entry, academic dishonesty, etc.
Faculty Onboarding
- New Faculty Orientation AY20-21
- CAL Events Calendar
- MSU Acronyms
- MSU Events Calendar
- MSU Breastfeeding Support Guidelines [PDF]
- Resource Center for Persons with Disabilities
Faculty Development
Faculty Support for Students
- Behavioral Threat Assessment Team
- Office of Institutional Equity (OIE)
- Office of the University Ombudsperson
- Sexual Assault Program
- Student Counseling & Psychiatric Services Office
Financial
- AAN Lilly & Adams Academy Fellows
- College Research and Travel Funding Opportunities
- Faculty Professional Funding Opportunities
- Office of Sponsored Programs
- University Funding Initiatives:
Fixed-Term and Continuing System Academic Specialists
- Academic Specialist Handbook
- Procedures for Changing from Fixed Term to Continuing System Academic Specialist[WORD]
Fixed-Term System Faculty
Tenure-System Faculty
- CAL MOU Checklist [PDF]
- Reappointment, Promotion & Tenure (RPT):
- Administrator Access Information (Registrars Office)
- Academic Administrator Guide to Commonly Needed Information
- CAL MOU Checklist [PDF]
- College Bylaws
- MSU Policy Library
- Work Copy
Chair/Director Onboarding
- Access (Programs, workflow, approvals):
- College Security Administrator
- eARM Forms – Ken Desloover, Chief of Staff
- AAN Leadership Institute
- CAL Academic Administrator Companion 2021 [PDF]
- Chair Calendar [PDF]
- CAL Points of Contact [PDF]
Financial
For the Faculty
College Policies
- CAL Annual Review Framework COVID-19
- Conflict of Commitment Management Policy
- Consultantships Policy
- Designation B Partial Percentage Policy
- Faculty & Academic Staff Parental & Health Leave Policy
- CAL Faculty Mentoring Statement [PDF]
- Faculty Summer Pay Policy
- Sabbatical Request Policy
- Transfer of Tenure Home Steps
MSU Policies
- MSU Faculty Handbook
- Dual Appointment Policy
- Outside Work for Pay
- Faculty Rights and Responsibilities
- Code of Teaching Responsibilities
Functional Staff Teams – Unit Contacts
In the summer of 2021, the College of Arts & Letters migrated to a Functional Staff Team Model to better enhance effectiveness and efficiency within our units. Each unit is assigned a functional staff team who the faculty can reach out for finance, HR, academic operations, and office operations support. Those units with the Functional Staff Team Model are listed below with staff contacts.
- AAHD & ACM&MS
- Academic Technology
- American Indian and Indigenous Studies
- CAL Personnel
- Center for Interdisciplinarity
- CeLTA, MAFLT, and CLS
- Dean’s Office Administration
- Digital Humanities
- English Language Center
- English and Film Studies
- Global Studies in Arts & Humanities
- Integrated Arts and Humanities
- Linguistics, Languages, and Cultures
- Marketing & Communications
- Philosophy
- Religious Studies
- Romance & Classical Studies
- Serling Institute for Jewish Studies
- Theatre
- Undergraduate Studies
- WRAC, First Year Writing, and XA
- Writing Center and Red Cedar Writing Project