General Travel Info

Information, tool kits, one stop shop for guides and best practices.

Travel @ State Guide for new faculty

The College of Arts & Letters Office Operations team members can help you with learning the SAP Concur Travel System in EBS.  Contact Office Operations to arrange an online meeting to fill out a travel request or assist with any problems you encounter when completing a travel expense report.

The Office Operations also has open office hours on zoom every Tuesday and Friday from 10:00 – 11:30 am. No appointment is needed to join! Click the button below to hop on!

Concur Travel System

MSU implemented a new travel system, SAP Concur that aligns with EBS. Travelers can fill out travel requests (pre-trips), submit receipts electronically, prepare and submit travel expense reports and track reimbursements easily.  Reference Materials from Travel at State

The first time logging in to the SAP Concur Travel tile found in EBS, all MSU employees should take time to update their Profile and ensure the information is correct.  This incudes verifying your emergency contact information, setting up request and expense delegates and connecting your cellphone and email accounts so receipts can be automatically collected or emailed to your account while traveling.

A Travel Request is the new terminology for Pre-Trip Authorization.  All travel must have an approved Travel Request prior to travel taking place.  This includes travel that’s self-funded or funded by another organization.  Travel Requests let MSU know where you are in case of an emergency and allow MSU to quickly identify who to contact if you have had an emergency while traveling.  Approved Travel requests also make you eligible for MSU insurance coverage if something happens while you are traveling on MSU business. Finally, an approved travel request needs to be on file before you are in travel status in order for you to claim any reimbursement for out-of-pocket espenses while traveling. 

Travel Expense Reports are how you reconcile charges from your trip. You will add any expenses that have been direct billed with the MSU agency card or your travel card, plus any out-of-pocket expenses you would like to be reimbursed for.

Note: Expected expenses do not transfer over from your travel request to your expense report.

You can book your own flight and hotel reservations directly in Concur! You can also book on behalf of guests or students. Use the guides below:

Additional Tips and Tricks

Concur Mobile

Every MSU traveler is strongly encouraged to download this app and connect it to their Travel Profile.  The Concur Mobile App is where you can take a photo of your receipt and save it electronically.  The app will read the text, translate the language and make currency conversions for your expense report.  It will also store your receipt in MSU’s online Concur Travel Account.  The next time you log in, you’ll see the receipt and be able to add it to an Expense Report.

TripIt Pro

MSU offers our travelers a FREE upgrade to TripIt Pro, a convenient app to store all of your itinerary details.  Download the free app and set up your account.  Then go into your MSU Concur Travel Tile in EBS and under Profile Settings, link the TripIt account.  You’ll automatically be upgraded to TripIt Pro.

  • The best source for information on MSU Travel is Travel at State.
  • MSU offers various courses throughout the year. Enrollment can be found in EBS under the Courses for MSU Employees tile.
  • Travel ListServ – Sign up for the Travel ListServ to get periodic updates and news on changes, partnership agreements, policy and procedures.

Travel Library Resources

If you would like assistance in booking your own travel or a group’s travel, utilize our travel agent partner, Christopherson Business Travel.

  • Inside the United States: 1-800-509-7081
  • Outside the United States: 1-801-695-9278
  • Email: (emails monitored M-F 8 AM – 8 PM ET)

Policies and Additional Resources